Better Data, Better Aid?


Practical Guidance Note on Aid Information Management Systems


Many developing countries have developed Aid Information Management Systems (AIMS) as a tool to improve the coordination of aid, increase its transparency, strengthen accountabilty and increase its contribution to development. However, in many cases, the benefits from such systems have been less than expected, and many systems have not been sustained in the longer term, despite a considerable investment of time and finance by partner governments and their development partners.

 

Much expertise and experience exists within governments, donors, AIMS contractors, and civil society that could help increase the contribution of existing AIMS to reducing poverty and achieving MDGs, and help countries that are about to develop such a system.

 

At the launch of the Capacity Development for Development Effectiveness (CDDE) Facility in Manila in March 2009, policy makers and practitioners requested that CDDE help tap that knowledge and prepare a very practical guidance note on AIMS.  Your feedback will be very important in ensuring the Guidance Note meets your needs and benefits from your experience. This Guidance note was developed by Aasmund Andersen in January 2010. Please send your inputs and feedback to Aidan Cox at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 


 

Table of Content

 

Download full guidance note  Here


 

INTRODUCTION

 

What is the purpose of this note?

Who is this note intended for?

How is this note organized?

 


PART 1. CORE INFORMATION ON AIMS


What is an Aid Information Management System?

Why is an AIMS needed, and how do I know it will help the government and stakeholders?

What are the top-ten things that determine whether AIMS succeed or fail?

Who are the users of an AIMS and how could they benefit from it?

What are the key steps in designing and implementing an AIMS?

What are the main policy, capacity and technical requirements for an AIMS?

We have a Public Financial Management Information System. Do I still need an AIMS?

How can an AIMS help me in implementing the Paris Declaration and Accra Agenda for Action?

What choices of AIMS systems do I have, and how much does it cost? What sort of capacity development support do I need?

How will the International Aid Transparency Initiative (IATI) help?

 


PART 2. DESIGNING AN AIMS


Needs Assessment for AIMS

Why do I need to conduct a needs assessment before designing and implementing an AIMS?

How do I conduct a needs assessment?

Agreeing on AIMS objectives and criteria for success

Avoiding early mistakes: How do I know I am on the right track?


Policy Requirements

What sort of political support is needed for an AIMS to be successful?

What policies or legislation is needed to underpin an AIMS?


Capacity Requirements

What kinds of capacities are needed for an AIMS to be successful?

How do I conduct a Capacity Assessment and prepare a Capacity Development Strategy?

AIMS Management Functions

What kind of internet connectivity, network, or computers do I need?

 

What Can I Do While Waiting For an AIMS?

What data should an AIMS manage?

What Data Standards and classifications should I use?


Choosing an AIMS

Can we make our own system?

What should we do if we already have an AIMS system?

What sort of problems have occurred with AIMS systems?

Table showing the different functionalities of each of the main providers, and providing links to all known providers.

How do I procure an AIMS? What are the pros and cons of government vs. development partner procurement?


How can IATI Help?

What is the International Aid Transparency Initiative (IATI)?

Can IATI standards and the code of conduct support me in designing and implementing an AIMS?

How can I get involved in IATI?

 


PART 3. IMPLEMENTING AN AIMS


Roll-out and Implementation Strategy for AIMS

Who are my stakeholders? How and when do I involve them?

How can I ensure comprehensive data is reported on time?


The AIMS data management process

What is the best process for data validation and quality control?

How do I prepare a Data Management Plan?

Government request for AIMS reporting and reporting guidelines

Data on NGO and contractor activities


Creating reports and Analysis that make a difference

How can we ensure better data = better and more accountable aid?

Aid Effectiveness and Paris Indicator Reports

Development Cooperation Reports

MTEF and the national budget process

Monitoring of National Plans

Information supporting Better Coordination

 

Using AIMS to promote Accountability and Transparency

What promotes transparency?

What promotes Accountability?

 

Linking to other Government Systems and Processes

Why is it important to link AIMS to other government systems and processes?

How can linkages between AIMS and PFM Systems strengthen aid effectiveness and accountability?

How can AIMS support the aid coordination mechanisms?

How can AIMS support Managing for Development Results?


Using AIMS to support implementation of Paris Declaration and Accra Agenda for Action


Ensuring Benefits for all Stakeholders

How can parliamentarians use AIMS to strengthen oversight, accountability and aid/development effectiveness?

How can civil society use AIMS to enhance their service delivery, watchdog and advocacy roles?

How can development partners be kept engaged?


Implementing an AIMS as part of a humanitarian or post-conflict response


Ensuring the Sustainability of AIMS

Operational Sustainability

System Technical Sustainability

 


PART4. EVALUATING AIMS IMPACT


User Surveys and Structured Feedback Mechanisms

Templates for user surveys and analysis


When is AIMS successful?

Criteria for a government-embedded AIMS

How do I turn around a failing AIMS?